6 Secrets to Scheduling LMS Reports

Schedule LMS reports to save time and increase the effectiveness of online training

With LMS report scheduling, you can automate delivery and ensure data reaches key members of your team. For example, managers who can act on the basis of the information to support subordinates in a timely manner. But is it really a feature to consider when choosing your next platform? Especially if it’s an extra expense that isn’t part of the monthly subscription fee. An LMS with advanced analytics is always worth the investment…if you know how to make them work for you. These tips can save time and improve the effectiveness of online training using LMS report scheduling.

6 Top Secrets to Save Time and Improve Training Effectiveness by Scheduling LMS Reports

1. Schedule weekly reports to catch emerging issues

Weekly reports help you keep performance issues in check and spot emerging gaps while there’s still time to take action. Managers and LMS administrator can identify areas for improvement at the employee level, but also in terms of the eLearning strategy. For example, a weekly employee engagement report reveals shortcomings in your new task-based simulation. Few staff members have access to the training activity and those who do click away before they can gain hands-on experience. You can closely monitor employees who are having a hard time and intervene if necessary or give compliments to increase motivation.

2. Send reports via email to simplify data analysis

It is not only the frequency of delivery that matters, but also the method. Email LMS reporting is the most convenient as it is sent directly to managers’ inboxes. This allows them to evaluate the data quickly and remotely. For example, they cannot access the locally hosted LMS because they are out of town. Or they can evaluate the data and track employee training performance, even if they forget to log in for the statistics. The email reports give them all the information they need without lifting a finger.

3. Perform a clean schedule action regularly

Periodically review the list of scheduled reports and delete those that are no longer relevant. Your admins and team leaders have a limited amount of time to review the analytics and update their action plan. They don’t want to scroll through reports that match outdated objectives or employees who have switched departments. You can also encourage them to do their own LMS generator to generate custom reports based on their changing needs and preferences.

4. Don’t forget to adjust the delivery time zone

Another thing to consider when scheduling LMS reports is when they will arrive. You don’t want crucial stats to get lost in the rest of their daily emails or fall to the bottom of the pile. Likewise, they may need the reports to prepare their weekly meetings so that they can troubleshoot subordinates. For example, receive the reports at 10 a.m. PST if they need them before 10 a.m. Central European Time. Reports that are a few hours late can be devastating to their team’s productivity and performance.

5. Assign User Groups to Schedule Bulk Reports

The LMS custom report generator and user/role assignment form a dynamic L&D duo. These combined features allow you to massively schedule reports based on the employee’s or department’s job title. For example, every member of your customer service leadership team (managers, supervisors, etc.) receives the same reports via email. But their subordinates are excluded from the group to keep sensitive data safe. You don’t want every employee in that department to know how colleagues performed on the exam or their simulation pain points. Imagine the chaos that would ensue if every member of your organization had access to peer performance evaluations.

6. Get feedback from managers to focus on departmental challenges

Your leadership is in a unique position to tell you the challenges their employees face and how you can address them. However, you need to get their input to focus on relevant reports that give them the insights they need. Ask them what metrics should be delivered weekly/monthly and what their preferred delivery method is. For example, they may require custom certification reports to ensure that their staff is enforcing health and safety regulations. They may also need data visualizations instead of statistical reports to quickly spot patterns. Again, they don’t have time to go through generic reports that no longer align with organizational goals. Give them targeted stats they can use to improve team efficiency right away.

Bonus Tip: Test Report Scheduling During Free Trial

One of the most overlooked evaluation criteria is the scheduling of LMS reports. Many organizations test the support services or user interface during the free trial period. But reporting issues are not discovered until after the purchase is made. Attempted LMS generator for custom reports to see how easy it is to schedule reports and assign roles. Do LMS administrators have to overcome various hurdles to develop custom report parameters? Can they easily change the delivery frequency and time zones? You should even involve them in the test drive so that they can provide their feedback and identify potential problems. For example, the scheduling feature is limited and allows them to select recipients one by one rather than by group.

Conclusion

Scheduling LMS reports puts actionable metrics in the right hands so you can improve your online training strategy one by one. As well as lightening the burden on your L&D team, administrators and managers by automating report delivery. Don’t forget to do some housework to keep up with current goals and avoid irrelevant stats. Finally, try the reporting features during your free trial or demo to get the best value for money.

Which LMS fits your price range and has a custom report generator? U.S online address book is your one-stop shop (well, almost) for finding the best LMS within your budget. You can also narrow the search by use case, spec support, and pricing model to shortlist LMS vendors.

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